Catering Invoice Template — Fillable PDF + Excel

The Catering Invoice Template is designed to help catering businesses, food truck owners, private chefs, and mobile food vendors bill customers in a clean, professional, and organized way.

This template helps you list client information, event details, invoice number, service date, menu items, catering packages, labor, delivery, setup fees, taxes, deposits, discounts, payments, and final balance due. It gives your business a polished invoice format that customers can easily understand.

A professional invoice helps your food service business look more trustworthy and keeps payment records organized. Instead of creating invoices from scratch, this template gives you a reusable format for every catering job, event booking, food truck service, or private dining order.

This product includes both a fillable PDF and an Excel spreadsheet. The fillable PDF is ideal for sending a finished professional invoice to customers, while the Excel file helps calculate totals, track payments, and organize invoice records.

The design follows the premium Lexoraintl black, gold, and white business style with a luxury cover page, clean invoice sections, organized fillable fields, and professional business formatting.

What’s Included

This digital product includes:

Premium fillable Catering Invoice PDF

Excel invoice spreadsheet

Professional cover page

Business and client information section

Invoice number and invoice date section

Event/service details section

Itemized catering charges section

Menu/package pricing section

Labor, delivery, travel, and setup fee section

Discount, tax, deposit, and payment section

Total balance due section

Payment notes and client approval section

How-to-use, disclosure, and disclaimer page

ZIP file for Shopify digital delivery

File Format

File Format: Fillable PDF + Excel Spreadsheet included

The fillable PDF is best for sending a polished invoice to customers.

The Excel spreadsheet is best for calculating totals, tracking payments, and keeping invoice records organized.

Digital Delivery

This is a digital product. No physical item will be shipped.

After purchase, the customer will receive a downloadable ZIP file containing the fillable PDF and Excel spreadsheet.

How to Use

Download and unzip the file.

Open the fillable PDF using a compatible PDF reader.

Open the Excel spreadsheet if you want help calculating invoice totals.

Enter your business information, client details, invoice number, and event/service date.

Add menu items, catering services, quantities, prices, delivery/setup fees, taxes, discounts, deposits, and payments.

Review the total amount due.

Save a completed copy for your records.

Send the finished invoice to your customer for payment.

Who This Template Is For

This template is perfect for:

Catering businesses

Food truck owners

Mobile food vendors

Private chefs

Event food vendors

Wedding caterers

Corporate catering providers

Pop-up food businesses

Meal prep businesses offering catering services

Small food service startups

Best Used For

Use this template for:

Catering invoices

Food truck event invoices

Wedding catering billing

Corporate lunch invoices

Private party catering invoices

Pop-up event food service invoices

Delivery and setup fee billing

Menu/package service billing

Deposit and balance tracking

Customer payment records

Customer Benefits

This template helps customers:

Create professional catering invoices quickly

Present charges clearly to clients

Track deposits, payments, and balances

Calculate invoice totals more easily using Excel

Keep customer billing records organized

Reduce payment confusion

Look more professional after every event

Save time instead of making invoices from scratch

Reuse the same invoice format for multiple jobs

Important Usage Note

This template is designed to help organize invoice and payment information for catering and food truck services. The buyer is responsible for entering accurate pricing, taxes, deposits, discounts, payment terms, and business information based on their own services and local requirements.

License

This product is for personal and business use by the purchaser.

The buyer may use this template for their own catering, food truck, private chef, mobile food, or food service business. The buyer may fill it out, save copies, calculate invoices, and send completed versions to their own clients.

Not-for-Resale Disclosure

This digital template may not be resold, redistributed, copied, shared, uploaded, or repackaged as a competing digital product.

Customers may not sell the blank template, spreadsheet, or template design as their own.

Digital Product Refund Policy

Because this is a digital download, all sales are final once the file has been delivered or downloaded.

Refunds are not available for digital products unless required by law or unless there is a verified file access issue that cannot be resolved.

Product Disclosure

This product is a downloadable digital business template. It is not custom legal, financial, tax, accounting, or business advice.

Legal Disclaimer

This template is provided for general business organization and informational purposes only. The purchaser should review all pricing, tax, payment terms, invoice language, and business information for accuracy and compliance with their own business needs and local requirements.

For tax rules, accounting requirements, food service regulations, or legal requirements, customers should consult a qualified professional or local authority.

Customer FAQ

Is this a physical product?

No. This is a digital download. No physical product will be shipped.

What files do I receive?

You will receive a ZIP file containing a fillable PDF catering invoice template and an Excel spreadsheet.

Is Excel included?

Yes. This product includes a fillable PDF and an Excel spreadsheet.

What is the Excel file used for?

The Excel file helps calculate invoice totals, organize itemized charges, track deposits and payments, and keep invoice records.

Can I use this for my food truck or catering business?

Yes. You can use this template for your own food truck, catering, private chef, mobile food, or event food service business.

Can I send completed invoices to clients?

Yes. You may fill out the template and send completed versions to your own customers.

Can I reuse this template?

Yes. You can save a blank copy and reuse it for different customers, invoices, events, and service jobs.

Can I change the prices and fees?

Yes. You can enter your own menu prices, service fees, delivery fees, taxes, discounts, deposits, payments, and totals.

Can I resell this template?

No. You may not resell, redistribute, share, upload, or repackage the blank template or spreadsheet.

Do I need special software?

A PDF reader is recommended for the fillable PDF. Microsoft Excel, Google Sheets, or compatible spreadsheet software may be used for the Excel file.