Rental Property Expense Tracker Template | Fillable PDF + Excel for Landlords, Airbnb & Property Managers

Keep rental property expenses organized with this professional Rental Property Expense Tracker Template. This fillable PDF and Excel spreadsheet set is designed for landlords, Airbnb hosts, temporary rental owners, long-term rental owners, and property managers who need a structured way to track property-related expenses throughout the year.

Use this template to organize monthly expense records, expense categories, receipts, invoices, vendor and contractor payments, tax category notes, cleaning costs, laundry costs, landscaping expenses, and year-end summaries.

This template is especially useful for rental property owners who want cleaner records for bookkeeping, property management organization, and future tax preparation support.

The Excel file includes dedicated tracking tabs for monthly expenses, receipt logs, vendor payments, cleaning / laundry / landscaping costs, and year-end expense review.

What’s Included

You will receive 1 ZIP file containing:

1 Fillable PDF Template

6 total pages

1 Excel Spreadsheet

PDF sections included:

Cover Page

Property Information

Monthly Expense Log

Expense Category Checklist

Receipt / Invoice Tracking

Vendor / Contractor Payment Notes

Tax Category Notes

Monthly Total Summary

Year-End Expense Summary

How to Use / Disclaimer Page

Excel tabs included:

Monthly Expense Tracker

Expense Categories

Receipt Log

Vendor Payments

Cleaning / Laundry / Landscaping Log

Year-End Expense Summary

Expense Categories Include

Mortgage / loan payment tracking

Property taxes

Insurance

Utilities

Repairs & maintenance

Cleaning

Deep cleaning

Move-out cleaning

Airbnb / short-term rental turnover cleaning

Laundry

Linen washing

Towel / bedding replacement

Laundry service

Laundry supplies

Landscaping

Lawn care

Seasonal yard cleanup

Snow removal, if needed

Cleaning supplies

Furniture / appliances

HOA fees

Property management fees

Advertising / listing fees

Airbnb / platform fees

Professional services

Mileage / travel

Other deductible expense notes

File Format

Digital ZIP file

Fillable PDF format

Excel spreadsheet included

Instant digital download after purchase

No physical product will be shipped

Best Used For

Rental property expense tracking

Airbnb expense organization

Short-term rental bookkeeping support

Long-term rental expense records

Property management expenses

Cleaning, laundry, and landscaping cost tracking

Receipt and invoice organization

Vendor and contractor payment records

Year-end rental expense summary preparation

Customer Benefits

Helps organize rental property expenses in one professional system

Includes both fillable PDF and Excel spreadsheet formats

Useful for Airbnb, short-term rentals, temporary rentals, and long-term leases

Includes cleaning, laundry, landscaping, vendor payment, and receipt tracking

Helps keep records organized for future tax preparation support

Excel tabs make monthly and year-end expense review easier

Professional black and gold Lexoraintl PDF design gives a premium business look

Easy to save, print, or update digitally with property records

Important Usage Note

This template helps organize rental property expense records only. It is not tax, legal, accounting, or financial advice and does not replace professional bookkeeping, tax preparation, CPA review, legal guidance, or accounting software.

Tax categories, deductible expenses, rental reporting rules, Airbnb income and expense rules, and property-related deductions may vary by state, country, and individual business situation. Customers should review and customize this template for their own needs and consult a qualified tax, accounting, or legal professional when needed.

Digital Product Policy

This is a digital product. No physical item will be mailed.

Because this is a digital download, all sales are generally final once the file has been delivered or downloaded.

Customer FAQ

Can I type directly into the PDF?

Yes. This product includes a fillable PDF.

Does this template include Excel?

Yes. Template 16 includes both a fillable PDF and an Excel spreadsheet.

How many PDF pages are included?

The PDF includes 6 pages.

What Excel tabs are included?

The Excel file includes Monthly Expense Tracker, Expense Categories, Receipt Log, Vendor Payments, Cleaning / Laundry / Landscaping Log, and Year-End Expense Summary.

Can this be used for Airbnb or short-term rentals?

Yes. This template is designed for Airbnb, short-term rental, temporary rental, long-term lease, and general property management expense organization.

Does it include cleaning, laundry, and landscaping?

Yes. It includes dedicated expense categories and an Excel tab for Cleaning / Laundry / Landscaping Log.

Can this help with tax preparation?

It can help organize records that may be useful later for tax preparation, but it is not tax advice and does not replace a CPA, tax preparer, or accountant.

Can I track receipts and invoices?

Yes. The PDF includes receipt / invoice tracking, and the Excel file includes a Receipt Log.

Can I track vendor or contractor payments?

Yes. It includes vendor / contractor payment notes in the PDF and a Vendor Payments tab in Excel.

Can I resell this template?

No. This template is for personal or business use only. Resale, redistribution, sharing, or claiming the design as your own is not allowed.